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Project Coordinator

Date Posted: 02/10/2020

Application Deadline: 03/01/2020

Type of Position: full time

View Job Description (link): Click here to view job description

Job Description: Project Coordinator JOB POST Feb 2020.pdf 475.14 kB

Submission Instructions: Job Function: Exhibitions/Programming
Job Type: Full-Time, Monday-Friday. Some evening and weekend hours required
Anticipated Start Date: Late February, 2020

Salary: $30,000/year
Benefits: Simple IRA retirement plan (up to 3% of salary match) + generous PTO
Location: SPACES, 2900 Detroit Avenue, Cleveland, OH 44113

Overview
SPACES is the resource and public forum for artists who explore and experiment. We commission artists from around the world—at all stages of their careers—to make new work that is responsive to timely issues. Through our Residency & Exhibition Program, we provide compensation, support, and access to resources for cultural producers who immerse themselves in Cleveland for up to eight weeks.

SPACES is a 42-year old nonprofit organization founded by artists to explore the creation of non-commercial, experimental art and to engage the public in a vital dialogue. It continues to be a space where artists have the freedom to research new ideas, media, and ways to engage the community. SPACES has a strong track record of serving as a true collaborative partner and rethinking the ways in which an organization can help artists materialize their ideas.

SPACES is a 501(c) 3 not-for-profit organization with an annual operating budget of nearly $1,000,000. The staff includes 5 full-time employees, 2 part-time employees, additional contracted employees, a programming fellow, and numerous interns and volunteers who provide ongoing support throughout the year. A 20-member Board of Directors is active and engaged, reflecting a diverse range of expertise and perspectives.

Position Summary:
SPACES seeks an outgoing, dynamic, innovative Project Coordinator to be part of the Programming department, which oversees 10-15 newly commissioned artist projects and over 50 public events (on- and off-site) annually. Duties include—but are not limited to—working directly with participating artists and cultural producers, providing exhibition-related administrative support, managing exhibition production and complex installation components, and advocating for SPACES and its participating artists. The Project Coordinator represents SPACES locally, nationally and internationally and reports to the Executive Director.

Primary Responsibilities—Programming:
● Coordinate projects by cultural producers participating in our quarterly residencies with culminating exhibitions, including managing travel accommodations and Visa arrangements; showing artists
around town; developing community support for the artists and their work.
● Assist with artwork fabrication, installation, and shipping; occasionally acts as preparator for exhibition materials, including support planning, preparing, and receiving commissioned works.
● Manage expenses and revenue tracking for project budgets.
● Co-organize annual open call for applications; process and coordinate panel review of applications.
● Serve as staff co-liaison for Programming Committee of the Board of Directors.
● Facilitate press releases and publications by collecting and copyediting information.
● Lead tours and give lectures about SPACES and its artists.
● Coordinate interns, work-study students, and volunteers in assisting with artists’ projects.
● Work with Creative Engagement Coordinator to develop outreach opportunities.
● Create & implement artist professional development events.
● Develop SPACES alumni artist group and co-organize alumni communications

Primary Responsibilities—Development:
● Assist SPACES Deputy Director with project-based fundraising efforts by compiling data, and providing written materials and video/images for grants and reports.
● Assist with budget preparation and financial reporting.
● Help coordinate Monster Drawing Rally and Annual Benefit, in cooperation with staff, board, and committee members.

Primary Responsibilities—Facilities & Gallery Operations:
● Manage gallery operations with other staff members and interns, including maintenance, lighting, and cleaning.
● Manage repair or upkeep of heating/cooling equipment, security equipment, other facilities upkeep, and similar as needed.
● Manage gallery tools, materials, and tech & office tech, including careful storage and monitoring of equipment & components (projector bulbs, adapters, etc), keep track of licenses and software,
provide tech checklists to artists.
● Coordinate scheduling of outside use of gallery, in cooperation with Gallery Rental Manager.
● Assume additional responsibilities as needed in a small office setting.

Experience
The ideal candidate will have a well-developed sense of priorities and initiative; ability to work in the fast pace of a medium-sized nonprofit organization with discretion; creative problem solving capabilities; and strong interpersonal skills, including conflict resolution and sensitivity to cultural differences. Attention to detail and the ability to multitask are vital, as is the ability to follow through with a variety of projects that require both immediate attention and ongoing care. The candidate will have experience in developing and maintaining community relationships so that they may act as a community organizer for the artists and their projects. Project management experience and an arts-related background are preferred and proficiency with Microsoft Office Suite is necessary. The candidate must have an enthusiasm for supporting bold experimentation in the visual arts.

SPACES Culture
With a recently completed strategic plan, staff and board are collectively poised to implement procedures that will set the course of our evolution over the next 5 years. A priority is for our organizational policies, procedures, and culture to reflect the strides we have made in our programming as an innovative, inclusive, and equitable platform for addressing complex issues. All staff members are expected to draw from and expand on their existing expertise in order to contribute to the general health of the organization.

Policies
SPACES is an equal opportunity employer. Our employment policies are administered without regard of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, national or ethnic origin, or any other legally protected status except as permitted by law.

Application
Please submit cover letter, one page resume, and relevant art writing sample (between 250-500 words) in a single PDF file to SPACES Interim Executive Director Megan Young at megan@SPACEScle.org. We will accept applications until the position is filled.

Organization: SPACES

SPACES seeks an outgoing, dynamic, innovative Project Coordinator to be part of the Programming department, which oversees 10-15 newly commissioned artist projects and over 50 public events (on- and off-site) annually. Duties include—but are not limited to—working directly with participating artists and cultural producers, providing exhibition-related administrative support, managing exhibition production and complex installation components, and advocating for SPACES and its participating artists. The Project Coordinator represents SPACES locally, nationally and internationally and reports to the Executive Director.