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Special Events Manager

Date Posted: 08/20/2021

Type of Position: full time

View Job Description (link): Click here to view job description

Submission Instructions: Playhouse Square is looking for a self-motivated, independent individual with strong organizational skills to take on our exciting position of Special Events Manager.

Responsibilities include:
Embrace Playhouse Square values and programs that further Diversity, Equity and Inclusion within the department.
Manage all aspects of Special Events including venue walk-throughs, scheduling events, negotiating rental rates, advising staff of relevant event information, generating rental contracts, coordinating production logistics, maintaining relations with the renter, event execution, and generating event invoices.
Identify and create relationships with prospective event planners and venue renters.
Manage pipeline of rental inquiries from referrals, phone calls, and website requests. Update Special Events page on the website as necessary.
Liase between Playhouse Square/Resident Companies and Driftwood as the primary point of contact for all internal event related needs.
Oversee proposals, event set-ups and billing for events with Driftwood.
Provide consistent, timely, and dependable information to other Playhouse Square departments regarding all special events throughout the event planning process.
Prepare contract for clients with estimates of expenses including but not limited to union labor, venue rental and other miscellaneous event expenses.
Complete final counts, payment and walk through closer to the event with florist, designer, caterer, host, etc. to answer questions and confirm details. Update Playhouse Square staff as needed.
Greet and be available to client day of event.
Prepare annual budget for special events.

QUALIFICATIONS
Minimum 2 years experience in sales and event planning/coordination.
Experienced user on current PC hardware and software.
Schedule flexibility/availability evenings and weekends.
Self-motivated, independent worker with strong organizational skills and multitasking abilities.
Excellent communication skills, both verbal and written.
Outgoing, people oriented person, with outstanding interpersonal skills.

BENEFITS
Playhouse Square is proud to have been recognized for 11 consecutive years as one of Cleveland's Top Workplaces by The Plain Dealer, a recognition based solely on surveys completed by our employees.

Playhouse Square offers an attractive and comprehensive benefit package to employees that provides exceptional coverage. This package includes:
Medical and Dental Insurance
Long-Term Disability Insurance
Life Insurance
401(k) Retirement Plan
Employee Assistance Program (EAP)
Wellness Program
Discounted Parking

In order to apply, please submit a resume along with a cover letter to one of the following:
E-mail to hr@playhousesquare.org
Fax to 216-771-0217

Mail:
Playhouse Square
Human Resources Department
1501 Euclid Avenue, Suite 200
Cleveland, OH 44115

Organization: Playhouse Square

Playhouse Square is looking for a self-motivated, independent individual with strong organizational skills to take on our exciting position of Special Events Manager.